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We handle the complete process for your Pvt Ltd Compliance right here in Chennai Office. Get certified quickly and legally with our expert local team.
Professional Fee: ₹11,499 | Govt Fee: ₹800 | Total: ₹12,299 (incl. govt fees)
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Annual compliance for a Private Limited Company under the Companies Act, 2013, is a rigorous, mandatory legal framework designed to ensure corporate transparency and protect stakeholder interests. Unlike other business structures, a Private Limited Company is subject to heavy statutory scrutiny from the day of incorporation. It requires mandatory appointment of a statutory auditor, conducting periodic Board Meetings, holding an Annual General Meeting (AGM), and filing comprehensive financial (AOC-4) and secretarial (MGT-7) returns with the Registrar of Companies (ROC). A critical distinction is that a statutory audit is compulsory for every company, regardless of whether the turnover is zero or in the millions. Failure to maintain these compliances can lead to the striking off of the company, heavy financial penalties, and the personal disqualification of directors.
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Professional Fee: ₹11,499 onwards | Govt Fee: ₹800 | Total: ₹12,299 (incl. govt fees)
Gather these documents for your Chennai Office application.
The starting fee of ₹12,299 covers specialist consultation, document preparation, the government filing fee, and tracking until you receive the final certificate. Additional government fees may apply for objections, renewals, or expedited processing.
Turnaround depends on the specifics of your case. Once I-Pro Solutions scopes your requirements, I-Pro Solutions will give you a realistic timeline with milestones.
Most filings require identity proof (PAN/Aadhaar/passport), address proof, business registration documents, and (for IP filings) examples of use. An I-Pro Solutions specialist will send a tailored checklist within 24 hours of starting.
If a filing is rejected due to an error by I-Pro Solutions, I-Pro Solutions will refile at no extra cost and refund the service fee. If the rejection is due to information you provided, I-Pro Solutions will work with you to fix and refile at a discounted fee.
Yes, absolutely. Unlike LLPs or Proprietorships, the Companies Act makes a statutory audit mandatory for every Private Limited Company from the very first year of incorporation. It does not matter if your turnover is zero, if you haven't opened a bank account, or if the business hasn't started. A practicing Chartered Accountant must audit your 'NIL' accounts, and this audit report must be filed with the ROC via Form AOC-4.
Form INC-20A is the 'Declaration for Commencement of Business'. Within 180 days of incorporation, the founders must deposit the initial share capital amount (as promised in the MOA) into the company's bank account. INC-20A is filed with a bank statement as proof. If you fail to file this within 180 days, you cannot legally start business operations, cannot borrow money, and the ROC can immediately initiate strike-off proceedings to close your company.
Holding an AGM is a strict statutory requirement to present the audited financials to the shareholders. If a company fails to hold its AGM by the deadline (usually September 30th), the company and every officer in default are liable to a penalty of ₹1,000 for every day the default continues, up to a maximum of ₹5 Lakhs for the company and ₹1 Lakh for the directors. Furthermore, you cannot legally file AOC-4 or MGT-7 without holding the AGM.
Yes, this is one of the most severe risks. Under Section 164(2) of the Companies Act, if a company fails to file its financial statements (AOC-4) or annual returns (MGT-7) for three consecutive financial years, all directors of that company are automatically disqualified. Their DINs are deactivated, they must vacate their office in all other companies they direct, and they cannot be appointed as a director in any company for five years.
AOC-4 is the form used to file the company's Financial Statements. It includes the Balance Sheet, Profit & Loss Account, Auditor's Report, and Director's Report. MGT-7 (or MGT-7A for small companies) is the Annual Return. It contains secretarial information: the shareholding pattern, list of directors, details of board meetings held, and remuneration paid to directors. Both are mandatory annual filings.
The First Auditor must be appointed by the Board of Directors within 30 days of the company's incorporation. This auditor holds office until the conclusion of the first AGM. At the first AGM, the shareholders must appoint a regular Statutory Auditor who typically holds office for a block of five years. The company must inform the ROC about this appointment by filing Form ADT-1 within 15 days of the AGM.
Yes, holding Board Meetings is mandatory. A standard Private Limited Company must hold a minimum of four board meetings every year, and the gap between two consecutive meetings cannot exceed 120 days. However, 'Small Companies' and 'Startups' (recognized by DPIIT) enjoy a relaxation: they only need to hold two board meetings per year (one in each half of the calendar year), with a minimum gap of 90 days between them.
If you fail to file Form AOC-4 or MGT-7 within their respective deadlines (30 days and 60 days from the AGM), the MCA imposes an additional fee of ₹100 per day, per form. The longer you wait, the higher the fee. In addition to this late filing fee, the ROC has the power to issue adjudication notices imposing separate, heavy penalties on the company and the directors for the violation of the Act.
A full-time, in-house Company Secretary is only mandatory if your company's paid-up share capital exceeds ₹10 Crores. However, for the annual ROC filings (like AOC-4 and MGT-7), companies often require the forms to be digitally certified by a practicing Company Secretary or Chartered Accountant in practice. I-Pro Solutions retainer services include this mandatory professional certification.
The Director's Report is a mandatory document attached to the financial statements under Section 134 of the Act. It is a report by the Board of Directors to the shareholders detailing the company's financial performance, future outlook, dividend declarations, loans given, related party transactions, and a statement on risk management. It must be approved by the board and signed by at least two directors.
No. The Companies Act and the Institute of Chartered Accountants of India (ICAI) strictly prohibit a CA from auditing a company if they are also involved in the bookkeeping or accounting for that same company. This is to maintain the independence of the auditor. You must have separate professionals for accounting and auditing. I-Pro Solutions manage this ecosystem by coordinating between independent accounting and auditing teams.
Never ignore the filings. The ₹100/day penalty will accumulate endlessly, and eventually, the ROC will strike off your company, classifying the directors as defaulters. If you do not intend to do business, you have two legal options: either maintain 'NIL' compliances every year to keep the company alive, or file Form STK-2 to officially and legally close (strike off) the company and clear your liabilities.
Form DPT-3 is the Return of Deposits. It is an annual compliance requirement. Every company that has any outstanding loans, advances, or deposits (even if it's an unsecured loan from a director or a director's relative) as of March 31st must file Form DPT-3 by June 30th every year. It is crucial for preventing the company from being penalized for accepting illegal deposits.
Companies recognized as 'Startups' by the DPIIT enjoy certain compliance relaxations. They only need to hold two board meetings a year instead of four. They are exempt from preparing a Cash Flow Statement. Furthermore, their Annual Return (MGT-7A) can be signed simply by a director, removing the mandatory requirement of a practicing Company Secretary's certification, saving on compliance costs.
Under normal circumstances, an AGM must be a physical meeting held at the registered office or within the same city/village. However, post-COVID, the MCA frequently issues circulars allowing companies to conduct their AGMs via Video Conferencing (VC) or Other Audio Visual Means (OAVM). If utilizing VC, the company must follow strict protocols regarding the recording of the meeting and secure e-voting procedures.